Security Deposit Management Done Right
At Brennan & Associates Inc., we handle security deposits with precision, transparency, and full legal compliance to protect both property owners and tenants. A properly managed deposit can help cover damages and unpaid rent at move-out, but it must also be handled carefully to avoid legal disputes. California has strict rules about how security deposits are collected, stored, and returned—and we ensure every step of that process is done correctly. As a veteran-owned company, our commitment to structure and discipline means you can trust us to manage deposits with clarity, fairness, and compliance.
Upfront Collection and Legal Limits
We collect security deposits at the time of lease signing, clearly documenting the amount in the lease agreement along with any additional deposits such as pet or key deposits when applicable. In accordance with California law, we never charge more than what is legally permitted—typically up to two months’ rent for unfurnished properties and three months’ rent for furnished ones. We ensure the funds are held in a separate, non-interest-bearing trust account as required by state regulations and are properly accounted for during the entire tenancy.
Proper Documentation at Move-In and Move-Out
To avoid misunderstandings, we provide detailed move-in documentation including a condition report and photos of the property prior to occupancy. This same level of documentation is used during the move-out inspection to fairly assess any damage beyond normal wear and tear. Our process includes a clear comparison between the move-in and move-out condition, which serves as the foundation for any deductions. We also encourage tenants to be present during the move-out inspection so they have full visibility into the process and a chance to ask questions or clarify concerns.
Timely and Transparent Deposit Returns
California law requires that security deposits be returned within 21 days of move-out. Brennan & Associates ensures that all returns are processed on time and include a detailed itemized statement of any deductions, along with supporting receipts or invoices when applicable. If no deductions are made, tenants receive their full deposit back along with a closing statement. Our goal is to ensure transparency and reduce the risk of disputes, while protecting our clients from loss related to unpaid rent, cleaning, or damage repairs.
Preventing Disputes and Protecting Your Investment
Security deposit disputes are one of the most common issues in property management—but with the right documentation and fair handling, they’re also one of the most preventable. Our team uses a consistent, professional approach to evaluate each property and apply deductions fairly and legally. We act as a neutral third party between owners and tenants, ensuring the process is handled objectively and in full compliance with landlord-tenant law. This not only protects you from liability but also strengthens your reputation as a responsible and professional property owner.
If you want a property management team that handles security deposits the right way—from day one through move-out—Brennan & Associates is here to help. Contact us today to learn more about how we manage funds with integrity, reduce risk, and support both your bottom line and your tenant relationships.